Job Opportunities

Please submit the following application:

Administrative Specialist

Location:  Engineer’s Office, 4075 Laybourne Road, Springfield, Ohio
Salary:  Minimum starting salary:  $37,440
Classification:  Full-time, Classified, Non-exempt
Date Issued:  October 14, 2021
Filing Deadline: Open until filled

Instructions:  Applicants interested in the above named position are to submit an employment application, resume and letter of interest to the Clark County Engineer’s Office, 4075 Laybourne Road, Springfield, Ohio 45505, fax to (937) 328-2473, or email or  Provide details on skills and experience applicable to the position for which you are applying including Microsoft Excel and Microsoft Access experience or certifications in the letter of interest.  Applicants needing accommodation in completing this application should contact the Clark County Personnel Office at (937) 521-2018.  Applications may be obtained in the Personnel office or online at

General Responsibilities:

Under the direction of the Office Manager, provide administrative support and assistance to the Clark County Engineer and department staff with financial (bookkeeping, purchasing, budgeting); personnel duties (payroll, human resources, benefits, worker’s compensation); clerical; public records; computer and office equipment acquisition; mail processing; answering telephones; receiving visitors; public relations; news media coordination; assisting with the administration of department projects.

Essential Duties and Functions:

  • Prepare purchase orders and related financial documents.
  • Review, reconcile, evaluate, and report on monthly ledgers, budgets, and financial reporting system reports for program accounts; provide recommendations on fiscal planning, development, and management of annual budgets.
  • Handles necessary bookkeeping tasks and places orders for routine supplies; maintains inventory and distributes supplies; and reconciles invoices against purchase orders.
  • Responsible for department payroll functions and process as well as tracking FMLA totals and compliance.  Calculates benefits; assists employees in clarification of county employee benefits such as vacation time, personal leave, holidays, compensatory time balances and policies.
  • Maintains file on employee performance appraisals, tracks processing, notifies and reminds deputies of due dates, calculates score for percentage increase to be given as per county policy and union contractual language.
  • Acting as a liaison with the Clark County Personnel Department, assist in resolving benefits issues for employees, advise employees about coverage and eligibility requirements, and assist in benefit enrollment, hiring and onboarding processes.
  • Assists staff regarding current personnel policies and procedures; provides information pertaining to all areas of personnel administration; processes employee concerns and problems; receives, submits and tracks forms. Communicate changes and relevant issues to appropriate staff.
  • Assists staff with preparation, advertising, and distribution of construction bid documents and bid addendums; tracks and maintains plan holder’s list; drafts associated letters and contracts;
  • Assists and tracks employee time for data collection needs related to force account tracking, grant reimbursement, traffic accident damage, and assisting other agencies.  Also assists in prevailing wage compliance documents related to contracted projects.
  • Performs customer service functions; routes calls and/or forwards messages as necessary to ensure accurate and timely communications are facilitated; answers questions from staff, outside agencies, the public or other individuals as necessary; provides information accordingly; greets individuals and directs to correct person/location. 
  • Sets up meetings and maintains appointment schedule; maintains filing system
  • Full-time in-person office attendance is required.  
  • This is a non-supervisory position.

General Duties:   General duties include, but are not limited, to the following: 

  • Composes, types, and/or prepares various correspondence, letters, memoranda and specialized reports and documents; updates existing and creates new forms and documents; reviews for accuracy and completeness; makes copies, faxes, and/or files for departmental use and future reference.
  • Attends workshops, seminars, meetings, training and courses as required to keep apprised of current personnel legislation; reads manuals, books, editorials and other materials as necessary; informs and confers with staff regarding new or changing areas related to human resources.
  • Operates a personal computer to enter, retrieve, review or modify data utilizing Microsoft Word, Excel, Access, Publisher, and/or other word processing, spreadsheet, database, presentation, Internet, email, and personnel record keeping software; and operates/maintains general office or other equipment as necessary to complete essential functions.
  • Communicates with supervisor, county employees, elected and appointed officials, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Knowledge and Abilities: 

  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Must be proficient with Microsoft Excel, Access, Word, and Outlook.   Must be able to keep up to date and quickly learn new hardware and software functions for office administration tasks.
  • Must be detail-oriented with strong organizational skills.
  • Must communicate effectively, both orally and in writing, anticipating needs and keeping senior staff informed of problems or issues affecting efforts.
  • Must be able to maintain confidentiality as required.
  • Ability to analyze and solve problems.
  • Ability to analyze, develop, establish, and maintain efficient and cooperative office work flow and administrative processes.
  • Must demonstrate professionalism and an ability to get along with a variety of people effectively.
  • Must demonstrate high ethical standards.

 Minimum Qualifications: 

  • High School diploma and Vocational/Technical Certification in related field supplemented by two years of administrative or clerical experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.  
  • Microsoft Excel and Microsoft Access experience.
  • Must possess and maintain an Ohio driver’s license with fewer than 6 points

 Preferred Qualifications: 

  • Associate’s Degree in Business Management, Office Administration, Accounting or related field and 2 years of relevant experience, OR, a Bachelor Degree in Business Management, Office Administration, Accounting or related field and 1 year of relevant experience, OR 6 years of relevant experience.
  • MS Access Certification; Microsoft Excel Certification
  • Local, state and/or federal governmental work experience
  • Valid Notary Public license

Clark County is an Equal Opportunity/ADA Compliance Employer, M/F V/H
Clark County does not discriminate on the basis of race, color, national origin, ancestry, sex, genetic information, sexual orientation, religion, age, disability or military status.